by Connie --Ghost Blogger
It's that time of year when we begin to look at wrapping up the year for Instructional Materials. Soon, material collections, inventories, lost book fines, and shipping/recycling will be taking place all over Texas.
So as one of our busiest times as Instructional Materials Coordinators approaches, there are a few questions to consider that could make these tasks run more smoothly for you and everyone involved.
Do you have a solid set of procedures?
Whether you are in a small district where the 'team' consists of the person reading this post, or you are in a large district where each campus has its own Instructional Materials team, the question remains the same -- what procedures do you have in place to ensure End of Year tasks are completed systematically and efficiently? Each district, based on their size, space, and personnel, will likely have different procedures; however, the following is a non-exhaustive starter list of things to consider:
Are they clearly communicated?
Procedures are only as good as our ability to communicate them effectively, right? Teachers need to know when and where to pile their 'stuff', campus leaders need to know when inventories should be started and completed -- and that's just the beginning! So, how are you getting the word out to district stakeholders in the IM process? The answer to that question will likely depend on each individual's level of involvement in the IM process. In some cases, a simple phone call or email is enough for those with marginal involvement, while a full-scale professional development training might be the answer for others. The following list might give you some alternative communication ideas.
Other Things to Consider:
I encourage anyone and everyone to add additional thoughts and considerations to these ideas in the comments. I know it will benefit those who are new to the Instructional Materials Coordinator's path (and to me!).
I just want to ask everyone...How are you? I hope your school year has started off well. At Whitehouse things are really moving. With a $94 million bond project in full swing, we have lots of dirt, lots of fences, and lots of moving parts. But we're beyond excited about our future.
I'm also excited about the chance for us to meet for the first time during this school year. Please register for our meeting at Region 7 on Wednesday, September 27. Come early for breakfast and spend some time getting to know your fellow coordinators and our awesome vendor partners.
Don't forget to register for this year's 25th Anniversary Conference, "Your Time to Shine!" Click HERE to register and don't delay. Registration increases to $400 on 11/21/16 and rooms at the Moody Gardens Hotel are filling up. I hope to see you all there!
The "To the Administrator Addressed" Letter concerning the annual closing of EMAT and instructions for ordering materials was pushed out on March 3, 2016. You can review that letter HERE.
Note that our next and final meeting of the year is scheduled for April 19, 2016 at the Region 7 Education Service Center. We will discuss the summer institute and we will elect a President and Vice President for the next 2 years. If you would like nominate anyone for President or Vice President, please fill out the nomination form HERE. If there are any topics you would like to have discussed at this upcoming meeting, please contact me and let me know.
Have a wonderful Spring Break!
I trust everyone is doing well on this very beautiful day in East Texas!
This is the view from my office window this afternoon.
Don't forget our next regional meeting is coming up quickly on
Tuesday, February 16. Register today!
McGraw-Hill has put out a very comforting statement for those of you who adopted their reading product (Texas Treasures) back in 2010. See this statement if you didn't get the email from me earlier this month.
McGraw-Hill Education is pleased to announce that we have agreed to extend our contract as requested by TEA for reading materials from the previous K-12 Texas adoptions. The original contract was due to expire with the 2015-2016 school year, but McGraw-Hill will commit to a contract extension through the 2017-2018 school year.
What this means for your teachers and students is that ALL K-12 Texas Treasures and K-5 Texas Tesoros state bid materials will be available through 2017-2018. We will honor the original pricing with the state, and will continue to provide all qualifying complimentary K-12 teacher materials, workbooks, and online access AT NO CHARGE to adopting districts. This includes the Kindergarten activity books for both Treasures and Tesoros.
We value your partnership and are dedicated to supporting Literacy in our great state.
We're still waiting on an official stance from HMH, but I know many of you have been contacted about their preliminary position to charge districts for the consumables and on-line licenses for their product. Let's hope they work to change this initial decision.
I look forward to seeing you all in February! Don't hesitate to reach out to me or any of our other members, if you have questions or concerns.
Thank you to those who made their way to Plano on Tuesday, November 3 to join with Region 10 and 11 in "A Day of Training" at the Sockwell Center. What a great facility and what a well run event. Thank you to Connie Busby from Chapel Hill who stepped up on short notice and did a great presentation for one of the sessions. It was a great warm up for conference coming up next month. Please go to the IMCAT Website and register for this year's conference coming up December 7-9 @ Lost Pines Resort in Cedar Creek, Texas (Austin).
REMINDER: Our next Region 7 Meeting is coming up on November 17. Go HERE to register today!
Thank you to everyone for your attendance at our recent Region 7 meeting. A very special thanks to the guys from the North Texas Textbook Coordinators Association for their attendance and input. Please take time to fill out the survey on the main page to give me an idea about how many folks are going to attend the day of training on November 3 in Plano. This is a great opportunity to get some training and to network with other coordinators. Hope you can make it. We will plan on having a Region 7 meeting again in November. Put November 17 on your calendar as our next regular meeting.
I hope everyone is getting back into the swing of things and you're recovering from your Proclamation 2015 "hangover". I hope to see you all at the next Region 7 meeting. It is scheduled for Tuesday, Sept. 29 @ 9:00 at the Region 7, ESC. There are many things to inform you of and I trust there will be a lot of helpful conversation for old and new coordinators alike. I look forward to seeing you all there.
Overnight your IMA funds for the 2015-2017 biennium were added to EMAT. Now it's time to start ordering those materials! Good luck!!
Tony Black, President